Information about Coaching Responsibilities
NEW - ALL volunteers, including coaches, need to show proof of vaccination against COVID-19. Although we are virtual for the time being, PUSD is requiring all normal volunteer clearances be fulfilled.
Although each event varies, most Science Olympiad ("SO") coaches and assistant coaches ("AC") hold event classes at OVMS after school or in the evenings from September - late October. Classes are 1.0-1.5 hours long, and typically have 15 - 30 students per class. Class sizes are reduced and reallocated by early November when the teams for Regionals are selected. Classes continue to prepare weekly, and sometimes more frequently, as we get closer to the Regional competition in February 2022. Classes for Regional Finalists who will represent the State team in the April State Tournament will continue informally. At that point you may spend your coaching efforts helping students prepare for the event and answering any final questions.
As a coach and assistant coach you can expect to spend several hours outside of class each week preparing your teaching materials. We have some resources from previous years, and there is a lot of material available on the SO national website. Having a substantive background or interest in the subject matter is extremely helpful, but not required. Your child is permitted and encouraged to take the event you are coaching.
Each event needs one coach and one assistant coach. All coaches must have "Level 1" (Megan's Law; Negative TB Clearance; and Volunteer Code of Conduct) AND "Level 2" clearance (fingerprint and DOJ background check) through PUSD. You will be teaching students while not in the presence of OVMS faculty, so we need to make sure all of our children are safe and that you are protected. No classes can be held without the presence of a Level 2-cleared coach and/or assistant coach. OVMS administrative staff will help with getting this clearance.
Every other adult volunteer must have at least a Level 1 clearance.
Thank you for stepping up to help the OVMS Science Olympiad team!
Required Clearance Procedures
Level 1 Clearance
Please fill out and submit these documents directly to OVMS, or visit the PUSD Health Services Page and the Volunteer Information Page for more details.
1. Megan's Law Background Check Form
2. Volunteer Code of Conduct
3. Optional: Clearance Transfer Request (from other school site)
4. Complete TB Testing, get clearance, or receive a negative X-Ray and deliver proof to OMVS.
Level 2 Clearance: In order to start processing your Level 2 Clearance, please contact Gigi Hotaling at OVMS directly: firstname.lastname@example.org.
Please note that Level 1 and Level 2 clearances from other PUSD schools should be transferable provided they have not expired. Those testing positive for TB may be required to get a "clear" X-Ray provided by their personal physician or through the San Diego County Health and Human Services Agency.